2025 HGC Holiday Fine Craft & Art Show

All entries must include
1. Uploaded Images via website
2. Completed application via website
3. Paid application fee

DEADLINE:
Apply by June 29, 2025; Notification the week of July 13, 2025.

SPACE:
Indoor festival; 5x10, 10x10, 10x20 spaces available. We are also offering Guild Chapter and Art Organization (non-profit) spaces. Booth size requests and corner requests are not guaranteed due to size limitations, but we will do our best. A 10x10 booth space may be shared by a max of 2 artists, one of whom must be a Haverford Guild of Craftsmen member.

BOOTH REQUIREMENTS:
The Haverford Guild of Craftsmen will be providing all artists with pipe and drape. No pop-up tent frames of any kind will be permitted. Artists will be responsible for providing their own furniture, lighting, and displays. NOTE: Only signs and lights may be hung from the pipe and drape - NO artwork or displays may be hung from the pipe and drape. All walls, frames, and artwork must fit within the pipe and draped area. Artists may not seat themselves in aisles.

APPLICATION FEE: $15 non-refundable fee.

BOOTH FEE: Corner booths are not guaranteed. Corners for 10x10/10x20 booths are $50. Corners for 5x10 are $30.

Haverford Guild members, Pennsylvania Guild members or Chapter booth:
5x10: $230 booth fee; $30 corner premium.
10x10: $285 booth fee; $50 corner premium.
10x20: $570 booth fee; $50 one corner premium

Non HGC or PGC members or Art Organization(non-profit) booth:
5x10: $300 booth fee, $30 corner premium.
10x10: $350 booth fee; $50 corner premium.
10x20: $700 booth fee; $50 one corner premium

RENTALS AVAILABLE:
Artists must supply their own tables, chairs and displays.

ELECTRICITY & WIFI will be provided at no extra cost.

PAYMENT/REFUNDS:
Payment required upon acceptance.
No refund for cancellations.

IMAGES FOR JURYING: REQUIRED IMAGES (6 IMAGES):
5 images of your artwork
1 image of your booth or display (showing artworks). Booth/display image is LAST in sequence.

NOTE: If you do not upload a booth photo, the jury will deduct points from your score.

IMAGE FORMAT:
Dimensions: minimum 1400 pixels wide on the largest side
File Size: minimum 100K and maximum 5 MB
Color space: Save images in an RGB color space, preferably sRGB.
Caution: If you plan to use your ZAPP images, make sure you use the original images you prepared for upload to ZAPP. It is our experience that artists who download their images from the ZAPP website are actually getting images that are smaller in size than what they uploaded. Be careful.

RESTRICTIONS:

All work must be original, made by the exhibitor and completely finished. No imports, kits, commercial or manufactured items are allowed.

Artwork may not depict, contain or re-create trademarked logos, characters or other copyright protected property owned by a third party.

Artwork may not utilize materials that depict, contain or re-create trademarked logos, characters or other copyright protected property owned by a third party.

Artists may not sell the artwork of others in the capacity of a broker or reseller. All art sold by the artist must be their own. The artist must be personally present for the duration of the show unless a special exception is made. To request a special exception, please contact the show director at [email protected].

No artwork depicting political messaging of any kind, from any party will be permitted. While patriotism is allowable, the Vice President of Standards, or her representative, will have the discretion to determine whether or not any work crosses the line between politics and patriotism and may remove any work deemed inappropriate. Topics that are not necessarily inherently political but are currently politicized will be evaluated by the Vice President of Standards on a case-by-case basis.

Artists may not refuse service or use hate speech or derogatory language on any member of a protected group. Artwork may not include hate speech or derogatory language or messaging towards any person or group based on one or more protected groups. Artwork may not glorify hate groups and their members. Protected groups include but are not limited to: Race, Color, Ethnicity, National Origin, Religion, Gender, Gender identity, Sexual Orientation, Disability, or any other characteristic protected under applicable law.

In the event of a dispute or the need for an exception, the Vice President of Standards will provide clarification and further direction. If there are any questions, please contact the Vice President of Standards.

The Haverford Guild of Craftsmen reserves the right to examine applicants? web pages and any available documentation to determine whether an artist is in compliance with the terms of our application.

If you have any questions, please feel free to contact the Haverford Guild at [email protected].

IMPORTANT NOTE ABOUT BOOTH PHOTOS:

We are asking that ALL artists submit a booth photo. Any artist who does not upload a booth photo, the jury will deduct points from your score, or have their application rejected at the discretion of the Vice President of Standards.

Questions? Check out our FAQ here: https://haverfordguild.org/artist-show-application-faq/

IMPORTANT NOTE ABOUT COMMUNICATIONS:

We assume that the email address that participants use for their EntryThingy application is a ?good? email address that is regularly checked and monitored by the artists.

After the acceptance is sent out through EntryThingy?s system, we will send out several communications to all participating artists through our MailChimp mailing list, from the email address [email protected]. In addition, we send out booth invoices electronically through our Square account using the email addresses from the EntryThingy applications.

If for some reason, the email used for EntryThingy is no longer valid, or is not the best contact email for the artist, it is the artist?s responsibility to contact us at [email protected] to update us with a valid email address. If we are unable to get a response from an artist, or if booth fees are not paid in a timely fashion, we will assume that that artist is no longer interested in participating in our show and we may award their space to another artist.

Please do not unsubscribe from the MailChimp list once the show is complete if you intend to participate in another show with us. After show is complete, we will only send you emails for general upcoming show opportunities. You may unsubscribe if you wish, however, we will need to either re-subscribe you or re-add you under a new email address.