PLEASE READ THESE ENTRY INSTRUCTIONS CAREFULLY:
(We recommend printing a copy of this prospectus for your records.)
Any questions about this prospectus or the entry process should be directed via email to the Gallery Intern at
[email protected]. There is no entry fee for this exhibition. Artists may submit up to 5 entries. The deadline for entries is Friday, October 6th, 2023 at 11:59 EST.
Those whose works have been accepted are then responsible for transporting works to the gallery:
Arts Illiana Gallery
23 N. 6th Street
Terre Haute, IN 47807
DROP OFF: The drop off times are scheduled ONLY. You will receive a link, if work is accepted, to a Google Sheet and from there you will select a day/time that works for you. If you encounter any issues with the Google Sheet please contact the Gallery Intern at
[email protected]. Accepted work must be delivered to Arts Illiana Gallery by October 13th.
Entries must be original works in any art medium and completed in the past five years and not previously exhibited at the Arts Illiana Gallery. Maximum dimensions of 2-D works may not exceed 12 inches in any direction, including the frame and weight cannot exceed 50 lbs. Maximum dimensions of 3-D works may not exceed 12 inches in any dimension. 3-D work may not exceed 200 lbs. or consist of more than 25 parts. One image per 2-D work and two images for 3-D and one video per audio visual work. Images must be formatted as JPEGs and not exceed 3MB. (Minimum 200KB but it is highly recommended that your images be as close to 3MB to retain clear resolution). Images must be rotated for correct orientation. Images of 2-D work should NOT include the frame or the wall behind it. Images of 3-D work should have a neutral background to be as clear as possible for the Guest Curator. Video entries (.mov or mp4) must be a link to Vimeo or YouTube (i.e. post your video on YouTube or Vimeo with ?Private' or 'Unlisted' settings, copy the link and use that as your entry). Video entries accepted into smallART 2023 must include a monitor that is less than 12 inches in any dimension.
IF YOU NEED ASSISTANCE with photographing your work or assistance with the entry process, please email the Gallery Intern at
[email protected].
The entry form asks for 'Description'. This is where you DESCRIBE the PROCESS/TECHNIQUE as specifically as possible so the Guest Curator will understand what she/he/they is looking at. (NOTE: 'Photography', 'Collage', 'Lithograph' and other TECHNIQUES are NOT MATERIALS, they are the process that should be noted in the description ALONG WITH the
materials). Examples of DESCRIPTIONS with MATERIALS are: 'Inkjet print of digital photograph on archival paper', ?Solid ink print of iPad drawing on paper', 'Dye sublimation print of digital photograph on aluminum', 'Lithograph printed with Litho ink on archival paper', 'Acrylic on canvas', 'Giclee print of oil painting on canvas', 'Glazed ceramic', 'Stoneware and
glaze', 'Analog collage of found images and ink on artboard', 'Mixed media', 'Digital collage of found images inkjet printed on paper', etc.
For work that is accepted, acrylic, polystyrene, or Plexiglas is REQUIRED in place of glass in framed work. Artwork framed behind glass WILL NOT BE HUNG IN THE EXHIBITION! If you have questions about framing with plastic, please email the Gallery Intern at
[email protected].
Unframed paintings on stretched canvas and prints on aluminum, Plexiglas (acrylic), polymetal, or other solid backing materials are acceptable, provided they have a HANGING WIRE on the back. Jewelry MUST be mounted on mat board or other rigid board and FRAMED with hanging wire on the back. We do not exhibit or sell unframed prints or unmounted jewelry.
It is suggested that artwork that is made of glass or other very fragile material should be framed behind Plexiglas or other plastic to protect the artwork as well as the public. Remember that our gallery is a public space and people DO touch art even though we have signage discouraging touching. So, please, consider the importance of protecting your art from potential damage. If you have questions about entering fragile art, please email the Gallery Intern at
[email protected].
ALL ARTWORK MUST BE LABELED on the back, or bottom of sculpture and tag on jewelry with: TITLE OF PIECE, YEAR CREATED, MATERIALS, and ARTIST. (If your work is sold or finds its way into a museum collection, this information is an absolute necessity!) Artwork without labels WILL NOT BE HUNG IN THE EXHIBITION. Pieces must be installation ready with a HANGING WIRE ON THE BACK; no saw tooth hooks.
2-D ARTWORK WITHOUT A HANGING WIRE WILL NOT BE ACCEPTED.
If specific installation materials (other than a wire) are needed, email the Gallery Intern at
[email protected] before entering to secure approval. Specific installation materials should be included, along with clear instructions for installation, with the shipped or delivered work.
ALL ARTWORK MUST BE FOR SALE and the gallery will take a 30% commission on sales.
The Guest Curator will choose accepted pieces and artists will be notified by email of acceptance. Notification emails will come from: '
[email protected]', NOT Arts Illiana, so please check your Spam folder and/or email the Gallery Intern at
[email protected] if you have not received notification by October 6th, 2023.
If you DO receive notification, PLEASE RESPOND by selecting a time in the Google Sheet once you receive the link. The gallery reserves the right to reject any artwork due to inadequate preparation for installation, or for potential security or public safety issues. Any accepted and delivered works which differs in quality or are not representative of the digital file may be disqualified at the discretion of the Gallery Intern.
If another time or day is needed for delivery, an appointment is required via email at
[email protected].
It is the responsibility of the artist to transport and insure (if desired) works in transit to and from the gallery. Artists must sign the Loan Agreement upon delivery of their work to the gallery.
Works not sold and retrieved by the artist or artist's proxy should be collected after the Awards
Work not collected within 30 days of the close of the exhibition will become the property of Arts Illiana. Artwork on display may be used for marketing/promotional purposes of Arts Illiana.
